The same five steps you'll see on every screen of the product. Here's what happens at each, and what the Guide says.
Step 1
Bring data
Upload the export your payroll system gives you, CSV or Excel, tidy or not. Bean Proof recognises BrightPay, Sage Payroll, Thesaurus and CollSoft exports by their headers and works out the rest from the values.
Your Guide
I've read 218 rows from payroll_june.xlsx. It looks like a BrightPay export, the same layout as last year. Give me a moment to check it.
payroll_june.xlsx
1.2 MB · 218 rows · BrightPay
Read
Your column
Gndr
F · M · F
This column only has M and F in it.
Confirmed
Step 2
Check data
Every problem is grouped by its cause, so a company of 60 and a company of 3,000 both see a handful of findings. Fix it here, fix all like it, leave someone out, keep it, or ask a colleague. Never back to Excel.
Your Guide
14 people have no hours, so I can't work out their hourly pay. They're all salaried staff in Dublin; the export doesn't include hours for salaried people. I suggest using their contracted hours.
Must fix
14 people have no hours
All salaried staff in Dublin.
14
Fix all like thisAsk a colleague
Treated blank bonus as €0 for 40 people.
Step 3
Review numbers
A recap sums up what will be used: people, fixes, assumptions. You freeze the snapshot, and the rules engine calculates the seven figures the Irish regulations ask for. The Guide runs a sense check and tells you what stands out.
Your Guide
Your figures look consistent with a company this size. One thing to know before you read on: the part-time gap is 22%, driven by 9 people. I can show you who.
Hourly pay gap
11.4%Mean9.0%Median
2026: 12.6%
Bonus gap
31.0%Mean24.5%Median
2026: 28.4%
Step 4
Write statement
The law asks for the reasons for the gap and the measures you're taking. The Guide drafts it from your figures and three short answers. You edit; nothing goes out unapproved.
Your Guide
I've drafted the statement from your seven figures and your answers. It's about 300 words. Edit anything; I quoted the figures exactly as calculated.
Suggestion from your Guide
Our gap comes mainly from who holds our most senior and highest-paid roles. Men make up 62% of the upper pay quarter…
Step 5
Publish
A hosted public page at a stable address, on your branding, with a PDF that carries a code anyone can check. The same step produces the Portal file and walks you through the upload. A timestamped copy of the page is kept as proof of publication.
Your Guide
Done. Here's your public link, the official PDF, a board pack if you need one, and the record of how we got here. I'll remind you in May when it's time to pick next year's date.
report.beanproof.com/acme-ltd/2027
Acme Ltd
Gender pay gap report 2027
Official · v1
code K7Q2-M4XP-9R
Ready when you are.
Create a free account, upload your payroll export and see what I find. You pay only when you're ready to calculate.